The NYS Department of Taxation & Finance's Publication 20, "New York State Tax Guide for New Businesses," provides basic information about New York Tax Law and regulations. This publication outlines the procedures to follow and forms to file with the NYS Department of Taxation and Finance to fulfill your tax obligations. Sales and Use Taxes: If your business will sell tangible personal property or provide specific services in New York, the business is required to collect and remit NYS sales and local tax to the NYS Department of Taxation and Finance, usually on a quarterly basis. Publication 750, “A Guide to Sales Tax in New York State,” has information regarding your obligations and how to obtain a “Certificate of Authority.” The NYS Department of Taxation and Finance recommends filing for authority at least 20 days before providing taxable sales or services. You can apply online for a Certificate of Authority at: www.nys-opal.com. Workers' Compensation, and Disability Insurances - New York State requires all employers to provide these insurances. Unemployment Insurance: An employer who begins hiring employees in New York State is required to notify the NYS Department of Labor promptly to determine their appropriate tax status. The conditions for liability differ among not-for-profits, government, household/domestic, agricultural, and all other employees. Wage Reporting and Withholding Tax Requirements - The NYS Department of Taxation and Finance's Publication NYS-50, “Employer's Guide to Unemployment Insurance, Wage Reporting, and Withholding Tax,” explains NYS tax responsibilities as an employer. Forms and Publications are available from: NYS Department of Taxation & Finance
Federal: For federal tax requirements contact the Internal Revenue Service
for “The Small Business Resource Guide.” This guide contains general information
on your federal tax obligations such as estimated taxes and self-employment
tax, as well as various publications for starting a business. Refer to
the “Federal Identification Number” section for contact information.
Form: SS-4 Application for Employer Identification Number For information contact:
Employer Responsibilities
Immigration and Naturalization Service
Form I-9, Employment Eligibility Verification. Obtain this form from the Immigration and Naturalization Service at 800-357-2099 or www.bcis.gov. Form W-4, Employee's Withholding Allowance Certificate. Obtain this form from the Internal Revenue Service. Call FORMS/PUBLICATIONS: 800-829-3676 or INFORMATION: 800-829-1040 or visit www.irs.gov . New York State requires all employers to provide: Unemployment, Workers' Compensation, and Disability insurances as well as comply with wage reporting and withholding tax requirements. The NYS Department of Taxation and Finance's Publication NYS-50, “Employer's Guide to Unemployment Insurance, Wage Reporting, and Withholding Tax,” explains NYS tax responsibilities as an employer. Unemployment Insurance: An employer who begins hiring employees in New York State is required to notify the NYS Department of Labor promptly to determine their appropriate tax status. The conditions for liability differ among not-for-profits, government, household/domestic, agricultural, and all other employees. For information contact: NYS Department of Labor
To apply online: www.nys-opal.com Workers' Compensation Insurance: Provides protection to the employer from liability in the event of an on-the-job injury resulting in employee disability or death and to provide monetary relief and medical benefits to the injured worker. This insurance is available through a private insurance carrier or the New York State Insurance Fund at 212-312-9000 or www.nysif.com . NOTE: Workers' Compensation is also available to sole proprietors or partners who have no employees. Disability Insurance: Provides for the payment of cash benefits to employees
who become disabled because of injuries or sickness that have no connection
to their employment, and for disabilities arising from pregnancies. Employers
and employees may pay for this insurance jointly or solely by the employer.
This insurance is available through a private insurance carrier or the
New York State Insurance Fund at 866-697-4332 or apply online at: www.nysif.com
Your Business, A Guide to Owning and Operating a Small Business in New
York State is available for $5
Division of Minority and Women's Business Development : 518-292-5250
New York State Small Business Development Center
State Agencies Online Help for Business Web Links for Online Help for Business National Federation of Independent Business (NFIB) New York State NFIB
The Business Council's Small Business Resource Guide Chambers of Commerce GORR's Web Links for New York State Chambers of Commerce SMART BUSINESS: A Guide to DEP Environmental Regulations and Permitting Requirements for Businesses in New York City (This guide provides information for businesses in New York City that must comply with local environmental regulations and permitting requirements including: electroplaters, printers, autobody shops, dry cleaners, jewelry manufacturers, metal fabricators, woodworkers, surface coaters). The New York Public Library's Small Business Resource Center |
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